Job Description

Position Overview

The Administrative Assistant / Office Manager plays a key role in ensuring the smooth daily operations of the office. This position supports executives and staff by managing administrative tasks, coordinating office functions, and maintaining a productive and efficient workplace environment. The ideal candidate is highly organized, proactive, and skilled at multitasking with a strong attention to detail. 

KEY RESPONSIBILITIES:

Administrative Support

• Provide day-to-day administrative assistance to team members.


• Manage calendars, schedule meetings, and coordinate appointments.


• Prepare correspondence, reports, presentations, and other documents.


• Assist with onboarding new employees and maintaining personnel files.


• Handle confidential information with discretion.


• Process incoming/outgoing mail and shipments.


• Ensure accurate tracking of expenses, receipts, and office-related budgets. 

Office Management

• Oversee office operations to ensure a clean, organized, and well-functioning workspace.


• Maintain office supplies, equipment, and inventory, coordinate repairs and service calls.


• Manage vendor relationships, negotiate contracts, and track invoices.


• Coordinate office events, meetings, and travel arrangements.


• Serve as the main point of contact for building management and facility services.

Communication & Coordination

• Greet and assist visitors.


• Support internal communications, ensuring employees have the information they need.


• Liaise between US home office to streamline workflows and resolve issues.

• 2-4 years of administrative, office management, or related experience.


• Strong organizational and time management skills.


• Excellent written and verbal communication abilities. 


• Proficiency with office software (Microsoft Office Suite, etc.).


• Ability to multitask and adapt in a fast-paced environment. 


• Professional demeanor and strong interpersonal skills. 


• Fluent in English and Korean.

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